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Speaker Toolkit

​​Thank you for dedicating your knowledge and expertise to a session at Product Stewardship 2019. Speakers like you ensure that the conference features innovative and cutting-edge content. This page will serve as your go-to resource for important deadlines, on-site logistics, and presentation best practices as you prepare for your session.

Action Items and De​​adlines

Action Items and Due Dates ​​for Speakers

June 30, 2019 – Log-in, review, and complete the speaker agreement; update your profile information; complete your biography; and upload your headshot

July 8, 2019 – Register for Product Stewardship 2019 at the Advance Rate (after this date all registration prices will increase)

September 9, 10, 11, and 12, 2019 – Workshop and education session presentation dates

NEW! Speaker ​Web Series

We will host a series of webinars (live and recorded) available to all Product Stewardship 2019 presenters. The various webcasts will walk you through the presentation process from start to finish: educate you on how to navigate the resources available to you, improve your presentation skills, and assist you in meeting all necessary conference deadlines.

*Note: Dates below are tentative. You will receive a calendar invitation with dial-in once scheduled. Once completed, this page will be updated with the PPT slides and recordings.

Subjects C​​overed

6/27/2019 Navigating the Speaker Portal, Speaker Agreement, Toolkit, and Available Resources

                        Click for webinar reco​rding​ ​and to download slides​.  

7/18/2019 Promoting Your Session Using Social Media

                         Click here for webi​nar recording​​ and to download slides.

8/15/2019 On-Site Logistics: Room sets, equipment, presentation best practices

                         Click here for webinar recording​ and to download slides​.

8/22/2019 Moderators: Roles and Responsibilities

                          Click here for webinar recording​ and to download slides​.

On-site ​Logistics

When you arrive on-site, visit the registration desk to pick up your name badge, which grants you access to the sessions and events.

Location: Level 2 in the foyer space outside of room A210  

Registratio​n ​Hours

  • Monday, September 9: 6:00 a.m. - 7:00 p.m.
  • Tuesday, September 10: 6:00 a.m. - 5:30 p.m.
  • Wednesday, September 11: 7:00 a.m. - 5:00 p.m.
  • Thursday, September 12: 7:00 a.m. - 12:00 p.m.

Once you pick up your badge materials, please go directly to your assigned session room at least 15 minutes prior to your presentation. You can find your room number on the Product Stewardship 2019 mobile app or in the on-site guide. There will be audiovisual (AV) technicians circulating between sessions rooms who can assist with any presentation set-up needs. 

NOTE: there is no Speaker Ready Room at Product Stewardship 2019. If you are unable to locate an AV tech in the vicinity of your session room, stop by the registration desk for assistance from a staff member.

Session Room Setup & Equipment

All session rooms will be provided with a standard set that includes:

  • Laptop
  • Projector
  • Screen (sized appropriately for the room)
  • Wireless mics for presenters 
  • 1 wireless slide advancer (for the computer provided by AV)

We will have no more than 4 wireless microphones available, which means  presenters will have to share the microphones and/or utilize the podium microphone. Unfortunately, we cannot provide any additional materials or equipment, and exceptions cannot be made.

There will not be a head table in session rooms as in a traditional conference lay-out. There will be informal seating for presenters in the front of the session room. The new set is designed to encourage presenters to be more interactive with each other and the audience. Walk around, make eye contact, and engage with the audience.

Audience seating will be set in rounds that can accommodate 50-75 people per session. This set is also to encourage more interaction, conversation, and engagement amongst attendees.

​​Presentation and Software 

We recommend that you use Power Point (PPT) for all presentations. Adobe Acrobat (PDF) and HTML files may also be used. Please use the Product Stewardship 2019 PowerPoint Slide Template​​ ​when creating your presentation.

You are required to use the computers provided on-site in the session room. These are Windows-based PCs equipped with Microsoft PowerPoint (Office 2010) and the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available.

PowerPoint files created on a Macintosh computer will open successfully on a provided PC. It is recommended that you test your files in the session room prior to your session start to ensure the proper display of fonts, equations, pictures, and videos. Workstations, projectors, and technical staff will be available to assist.

Any links to outside websites, such as for audio and video files, should be embedded into the PPT presentations. While wireless Internet will be available, we do not recommend relying on it for any portion of your presentation. Presentation rooms will NOT be hardwired with Internet. If you have video or audio files, we recommend bringing a back-up of the files on a flash drive, as well as embedding into the PPT file. Please DO NOT simply link to videos, such as on YouTube or other websites, as we cannot guarantee the strength of the Internet connection.

We highly encourage you print any supplemental materials you may need prior to leaving for the conference. Staff will be unable to print items or provide office supplies on-site. The Greater Columbus Convention Center has two on-site Guest Services Centers offering a variety of services such as photocopying, faxing, outbound shipping through USPS Priority Mail, sale of business supplies, motorized scooter rentals, and more. The main Guest Services Center is located on the first floor by the South Café & Marketplace. The second location is in the main concourse by meeting room A-120. Any associated costs are the speaker’s responsibility.

​Session ​Evaluations

Sessions will be evaluated via the mobile app. Please remind attendees at the end of your session to log-in to the mobile app, open your session, and provide their feedback. Feedback assists with our planning each year and is incredibly helpful for improving your public speaking skills.

Presentation Tips

If, at any time, you have questions about your presentation or speaking responsibilities, or find you are unable to present, please email Kathryn Christoe, Program Manager, Education, via email, or call 1-703-846-0753.​​​​​​​​​​​​​​​​​​​​​