As representatives of the membership, officers and directors must maintain the highest ethical standards possible for the continuous improvement of our organization. It is the duty of Board members to represent all Product Stewardship Society members. Board members do not specifically represent any one segment of our organization, such as a special interest group, nor do they represent their employers.

Suggested Avenues to a Board Leadership Role

The Board is always looking for volunteers who have a passion for the Product Stewardship Society and an innate desire to see it grow and prosper. The following are recommendations for aspiring new leaders to pursue:

  • Join and actively participate in one of the Society’s Committees, task forces, or other volunteer group(s). Assume a leadership role and establish a name for yourself.
  • Speak at PSX and/or other key events. Serving as a subject matter expert helps elevate your presence in the product stewardship community.
  • Network with Society Board members. Gain a better understanding of what it’s like to serve on the Board by discussing your interests with a current or recent Director.
  • Demonstrate leadership in your job. Examples include serving as moderator and/or speaker at Product Stewardship Society and other allied professional events, publishing, conducting cutting-edge research, teaching, mentoring young professionals.
  • If you are a practicing product steward, strongly consider obtaining your Certified Professional Product Steward (CPPS) credential.

Performance Expected of Members of the Board of Directors

  1. As representatives of the membership, officers and directors must maintain the highest ethical standards possible for the continuous improvement of the Product Stewardship Society. It is the duty of Board members to represent all Society members. Board members do not specifically represent any one segment of the Society, such as a special interest group, nor do they represent their employers.
  2. A primary obligation of a Board member is to participate in all Board meetings and activities. The Board generally meets two times per year and, in some cases, for New Board Orientation. “In-Between” Board conference calls are scheduled as needed.
  3. Directors and some officers are assigned Board liaison roles to committees, task forces, and other such volunteer groups. For your liaison assignments, you are expected to attend as many of their meetings as you can, including during PSX, and participate on their calls throughout the year. In this capacity, you’ll be asked to provide a Board update as well as report back to the Board as necessary on their progress vis-à-vis specific project goals.
  4. All electronic ballots require 100% approval to pass, pursuant to AIHA’s state of incorporation law (Illinois). Hence, you are expected to respond to each ballot in a timely manner, usually within seven (7) days.
  5. As a new organization, The Product Stewardship Society is not able to provide reimbursement for expenses incurred for participation in in-person Board meetings. The Society will provide reimbursement for expenses incurred for other pre-approved Board activities. There is a procedure for pre-approval of any travel. However, if your employer can cover any of your travel expenses, it is greatly appreciated. Board members are provided with a complimentary registration to PSX in recognition of their Board service.
  6. Personal involvement as a member of a committee or volunteer group is commendable; however, during Board service it is necessary that members divest themselves of committee membership to ensure that they can accomplish their Board assignments and activities to the most complete extent possible.
  7. All Directors must sign a Conflict of Interest form annually. Concurrent participation on a ‘competing’ association board (for example, SCHC) is not permitted.
  8. Finally, if you are elected as a director -- depending on your overall performance-- you could be invited to run as an officer in the future. Think about your leadership interests and whether you have the time and interest in dedicating yourself to serving the Society.

Board of Directors Candidate Attributes

The Product Stewardship Society is a relatively young organization. The Board of Directors plays a critical role in the growth of the Society and is the “face” of the organization. The Board establishes the organization’s strategic direction and goals, and monitors progress toward reaching those goals. Desired attributes include:

  1. A demonstrated record of distinguished service and the potential for further contributions.
  2. Demonstrated performance at the highest level in scientific, industrial, public sector, and/or educational communities
  3. A commitment to devote the time necessary to effectively perform Board duties
  4. Demonstrated expertise in product stewardship.
  5. Prior Board or other leadership service in which an individual has been recognized as having advanced our strategic initiatives in some capacity, such as:
    1. Service as chair for a committee or volunteer group within the last five years.
    2. Sustained active involvement in committees or volunteer groups or other Society activities.
    3. Participation in PSX or other Society programs.
    4. Participation at a high level in another leadership role in an allied association.
  6. Collaboration/professionalism: Demonstrated ability to work well with Board members, volunteers, staff, etc., to achieve results.
  7. Finally, for officer positions, although NOT required, service as an at-large Director (or previously in another officer role) can provide the critical foundation needed to have a successful and impactful term.

Position Descriptions

Director

(three-year terms. Individuals may serve no more than two consecutive terms as Directors)

On average, the duties of director take approximately 5-10 hours per month.

Essential duties and responsibilities:

  • Attend meetings of the board of directors (two face-to-face per year and 6-8 conference calls per year).
  • Maintain knowledge of the organization’s mission, services, policies, and programs.
  • Review agenda and supporting materials prior to board meetings.
  • Serve on committees and task forces as assigned.
  • Assist the board in carrying out its fiduciary responsibilities.
  • Assist in recruiting, orienting, and mentoring new board members.
  • Direct the organization based on the overall mission of the organization.
  • Develop and approve policies.
  • Monitors and strengthens programs, products, and services to assure the strategic objectives and committee responsibilities are being met.
Secretary/Treasurer

(two-year term with election generally occurring in odd-number years)

On average, the duties of Secretary/Treasurer take approximately 8-10 hours per month (potentially more following an in-person meeting when minutes need to be written).

Specific responsibilities:

  • Attend meetings of the board of directors (two face-to-face per year and 6-8 conference calls per year).
  • Attend meetings of the executive committee (scheduled as necessary).
  • Serve as chair of the finance committee.
  • In conjunction with staff, prepare an annual budget.
  • Present the annual budget to the board for approval.
  • Provide a financial report at each board meeting.
  • Record minutes of all board meetings.
  • Ensure minutes of board meetings and executive committee are retained in a manner consistent with the Society's record retention policy.
  • Serve as custodian of the records of the Society.
  • Carry out special assignments as requested by the president.
President-Elect

(one-year term with election generally occurring in even-number years)

On average, the duties of president-elect take approximately 10 hours per month.

Election as President-Elect shall set into action the following automatic succession:

  • President-Elect: 1-year term.
  • President: 2-year term.
  • Immediate Past President: 1-year term.

Specific responsibilities:

  • Attend meetings of the board of directors (two face-to-face per year and 4-8 conference calls per year).
  • Attend meetings of the executive committee (scheduled as necessary).
  • Represent the Society in the absence of the president.
  • Understand the responsibilities of the president and be able to perform these duties in the president’s absence.
  • Assume the office of the president for the remainder of the unexpired term of office in the event of the resignation, death, or removal of the president.
President

(two-year term immediately following term as president-elect)

On average, the duties of the president take approximately 15 hours per month.

Specific responsibilities:

  • Call and chair meetings of the board of directors (two face-to-face per year and 4-8 conference calls per year).
  • Call and chair meetings of the executive committee (scheduled as necessary).
  • Lead and facilitate meetings by making sure the agenda is closely followed, that every board member has the opportunity to participate in discussions, and that the board uses proper decision-making procedures.
  • Assist staff director in preparing agenda for board meetings and help guide and mediate board actions with respect to organizational priorities and governance concerns.
  • Call special meetings if necessary
  • Work in partnership with the staff director to ensure board resolutions are carried out.
  • Assist staff director in conducting new board orientation.
Immediate Past President

(one-year term immediately following term as president)

On average, the duties of the president take approximately 5 hours per month.

Specific responsibilities:

  • Attend meetings of the board of directors (two face-to-face per year and 4-8 conference calls per year).
  • Attend meetings of the executive committee (scheduled as necessary).
  • Serve as the chair of the nominating committee.
  • Carry out special assignments as requested by the president.